File an Ontario Notice of Change
File a combined Notice of Change with the appropriate registry when you have several updates to report at once (e.g., a director change + an officer appointment + a new mailing address). Cheaper than filing each change separately.
$129 CAD + applicable tax. Filed within 2 business days.
Your Corporation
Tell us which corporation the notice is for.
File a notice of change for your corporation
Korporex prepares and files a combined notice of change when an Ontario (OBCA) or federal (CBCA) corporation has more than one update to report at the same time: a new registered office, a new mailing address, and changes to its directors or officers. You select what is changing and give us the details in one order, and we file everything with the Ontario Business Registry or Corporations Canada. For a single change, our dedicated change of director or officer and address change services cover it.
What a notice of change is
Under Ontario's Corporations Information Act, every corporation must file a notice of change for every change in the information it has filed, within 15 days after the change takes place. The filing is made on Form 1, Initial Return/Notice of Change, through the Ontario Business Registry, and it keeps the public record of the corporation's registered office address, mailing address, directors and officers accurate. Federal corporations report the same kinds of changes to Corporations Canada on separate forms: Form 3 for the registered office address and Form 6 for directors.
Who this service is for
- Corporations going through a reorganization, where a director leaves, another joins and the office moves.
- Ontario corporations updating several entries at once, such as a new officer and a new mailing address.
- Corporations that have let several changes pile up and want them reported in a single order.
What we file and what you confirm
- Ontario corporations: one notice of change under the Corporations Information Act covering the registered office address, the mailing address and the director and officer changes you select.
- Federal corporations: Form 3 for a new registered office address and Form 6 for director changes, filed together with Corporations Canada.
- You confirm the new information, the effective date of each change, and that each change was approved within the corporation as its articles, by-laws and the governing statute require.
What you need
- The corporation's exact legal name and its corporation number (federal) or Ontario Corporation Number (OCN).
- Any new registered office address, and any new mailing address for an Ontario corporation.
- For each director or officer change: full name, residential address, role, officer position if any, and effective date.
Deadlines and government fees
In Ontario, the notice of change is due within 15 days after the change. Federally, the CBCA requires notice within 15 days of a change of registered office address and within 15 days after a change among the directors. ServiceOntario lists the notice of change at $0, and Corporations Canada does not charge a fee for Form 3 or Form 6. A notice of change is separate from the annual return, which confirms the corporation's information once a year; our guide to corporate annual returns in Canada covers that filing.
Notice of change: common questions
What is the difference between a notice of change and an annual return?+
A notice of change reports a specific change, such as a new director or a new registered office, within 15 days after it happens. An annual return is filed once a year and confirms the corporation's information as of that date. Waiting for the annual return does not satisfy the 15-day deadline for a change made during the year.
Which changes does an Ontario notice of change cover?+
It updates the information filed under the Corporations Information Act, including the registered office address, the mailing address, and the corporation's directors and officers. The Act lists exceptions: no notice is needed for a director's retirement and re-election for the next term, or when an Ontario corporation changes only its name, which is done by Articles of Amendment.
Is there a government fee for a notice of change?+
No. ServiceOntario lists the Initial Return/Notice of Change for an Ontario corporation at $0, whether filed online or by mail. Corporations Canada does not charge a fee for Form 3, Change of Registered Office Address, or Form 6, Changes Regarding Directors. Only the Korporex service fee applies to this order.
Can several changes go in one notice?+
Yes. Under the Corporations Information Act, a notice of change specifies the changes that have taken place and the date of each one, so a new registered office, a new mailing address and several director or officer changes can be reported together. For a federal corporation, the address and director changes go on Form 3 and Form 6 respectively.
Korporex is not a law firm and does not provide legal advice. This page is general information about notice of change filings; for advice on your specific situation, consult a lawyer or accountant.
Learn before you file
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