Change Corporate Directors in Ontario or Federally
File a Notice of Change with the appropriate registry to add a new director or officer, record a resignation, or update existing details. Required by both federal and Ontario law within 15 days of the change.
$149 CAD + applicable tax. Filed within 2 business days.
Your Corporation
Tell us which corporation you're updating.
Change a director or officer of your corporation
Korporex prepares and files the government notice when a director or officer of an Ontario (OBCA) or federal (CBCA) corporation is appointed, resigns or ceases to hold office, or when their details change. You list each change, the person's name and residential address, and the date it takes effect, and we file the notice with Corporations Canada or the Ontario Business Registry. Corporations also record director changes in their own corporate records, as our guide to the corporate minute book describes.
Who this service is for
- Corporations adding a new director, for example a new business partner or family member.
- Corporations recording a director's or officer's resignation, removal or death.
- Corporations updating an existing director's residential address or an officer's position.
- Corporations that missed the 15-day deadline for an earlier change and need the public record brought up to date.
What we file and what you confirm
For a federal corporation, we file Form 6, Changes Regarding Directors, with Corporations Canada. Form 6 covers the election or appointment of a new director, the resignation, death, removal or disqualification of a director, and a change in a current director's residential address. For an Ontario corporation, we file a notice of change under the Corporations Information Act, which updates the director and officer information on the Ontario public record. One order can include up to 20 changes. You confirm that each appointment or departure has taken effect under the corporation's articles and by-laws.
What you need
- The corporation's exact legal name and its corporation number (federal) or Ontario Corporation Number (OCN).
- For each person: full name, residential address, role (director, officer or both), the officer position if any, and the effective date.
- For federal directors: whether the person is a resident Canadian. Under the CBCA, at least 25% of the directors must be resident Canadians, and at least one if the corporation has fewer than four directors.
Deadlines
Under section 113 of the CBCA, a federal corporation must send the notice to Corporations Canada within 15 days after the change among its directors. Under the Corporations Information Act, an Ontario corporation must file a notice of change within 15 days after the change takes place. Neither registry charges a government fee for these filings. If the registered office or the Ontario mailing address is changing at the same time, the combined Notice of Change handles everything in one filing. Changes in share ownership are a separate matter, covered by our change of shareholder service.
Changing directors and officers: common questions
What is the deadline to report a new or departing director?+
Fifteen days. The CBCA requires a federal corporation to notify Corporations Canada within 15 days after a change among its directors, and the Corporations Information Act requires an Ontario corporation to file a notice of change within 15 days after the change takes place.
Do officer changes have to be filed with the government?+
In Ontario, yes: officer information is part of the corporate information filed under the Corporations Information Act, so appointments and departures of officers are reported by notice of change. Federally, Form 6 covers directors only, so an officer change for a federal corporation is recorded in the corporation's own records rather than filed on Form 6.
Does a director who is re-elected need a new filing?+
Not in Ontario. The Corporations Information Act states that a notice of change is not necessary for a director's retirement and re-election for the next term of office. A change in who sits on the board, or in a director's residential address, is reported.
Does a federal corporation need a resident Canadian director?+
Yes. Section 105(3) of the CBCA requires at least 25% of the directors to be resident Canadians, and at least one resident Canadian director if the corporation has fewer than four directors. That is why the order form asks about residency for each director of a federal corporation.
Is there a government fee to change a director?+
No. Corporations Canada does not charge a fee to file Form 6, Changes Regarding Directors, and ServiceOntario lists the notice of change for an Ontario corporation at $0. The government filing is free in both jurisdictions; only the Korporex service fee applies to this order.
Korporex is not a law firm and does not provide legal advice. This page is general information about director and officer change filings; for advice on your specific situation, consult a lawyer or accountant.
Learn before you file
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